{"id":1984,"date":"2026-01-20T10:30:00","date_gmt":"2026-01-20T07:30:00","guid":{"rendered":"https:\/\/resourcefulscholarshub.com\/?p=1984"},"modified":"2026-01-20T12:00:14","modified_gmt":"2026-01-20T09:00:14","slug":"data-management-inkobo-toolbox","status":"publish","type":"post","link":"https:\/\/resourcefulscholarshub.com\/?p=1984","title":{"rendered":"Kobo Toolbox Tutorial #9: Data Management in Kobo Toolbox"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">After you are done collecting data in Kobo Toolbox, you can perform some preliminary data management in Kobo Toolbox before exporting the data to another program for analysis. In this post, I share the most common data management functions available in Kobo Toolbox.<\/p>\n\n\n\t\t\t\t<div class=\"wp-block-uagb-table-of-contents uagb-toc__align-left uagb-toc__columns-1  uagb-block-c35c540e      \"\n\t\t\t\t\tdata-scroll= \"1\"\n\t\t\t\t\tdata-offset= \"30\"\n\t\t\t\t\tstyle=\"\"\n\t\t\t\t>\n\t\t\t\t<div class=\"uagb-toc__wrap\">\n\t\t\t\t\t\t<div class=\"uagb-toc__title\">\n\t\t\t\t\t\t\tTable Of Contents\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"uagb-toc__list-wrap \">\n\t\t\t\t\t\t<ol class=\"uagb-toc__list\"><li class=\"uagb-toc__list\"><a href=\"#data-entry-summary\" class=\"uagb-toc-link__trigger\">Data entry summary<\/a><ul class=\"uagb-toc__list\"><li class=\"uagb-toc__list\"><a href=\"#i-project-information\" class=\"uagb-toc-link__trigger\">i. Project information<\/a><li class=\"uagb-toc__list\"><li class=\"uagb-toc__list\"><a href=\"#iiquick-links\" class=\"uagb-toc-link__trigger\">ii.\u00a0Quick links<\/a><li class=\"uagb-toc__list\"><li class=\"uagb-toc__list\"><a href=\"#iii-submissions-dashboard\" class=\"uagb-toc-link__trigger\">iii. Submissions dashboard<\/a><li class=\"uagb-toc__list\"><li class=\"uagb-toc__list\"><a href=\"#iv-data\" class=\"uagb-toc-link__trigger\">iv. Data<\/a><li class=\"uagb-toc__list\"><li class=\"uagb-toc__list\"><a href=\"#v-team-members\" class=\"uagb-toc-link__trigger\">v. Team members<\/a><\/li><\/ul><\/li><li class=\"uagb-toc__list\"><a href=\"#kobo-toolbox-reporting-feature\" class=\"uagb-toc-link__trigger\">Kobo Toolbox reporting feature<\/a><ul class=\"uagb-toc__list\"><li class=\"uagb-toc__list\"><a href=\"#idefault-reports\" class=\"uagb-toc-link__trigger\">\u00a0i.\u00a0Default reports<\/a><li class=\"uagb-toc__list\"><li class=\"uagb-toc__list\"><a href=\"#iicustom-reports\" class=\"uagb-toc-link__trigger\">ii.\u00a0Custom reports<\/a><\/li><\/ul><\/li><\/ul><\/li><li class=\"uagb-toc__list\"><a href=\"#configuring-reports\" class=\"uagb-toc-link__trigger\">Configuring reports<\/a><ul class=\"uagb-toc__list\"><li class=\"uagb-toc__list\"><a href=\"#ichanging-the-chart-type\" class=\"uagb-toc-link__trigger\">\u00a0i.\u00a0Changing the chart type<\/a><li class=\"uagb-toc__list\"><li class=\"uagb-toc__list\"><a href=\"#iichanging-the-colours-of-the-reports\" class=\"uagb-toc-link__trigger\">ii.\u00a0Changing the colours of the reports<\/a><li class=\"uagb-toc__list\"><li class=\"uagb-toc__list\"><a href=\"#iii-grouping-the-reports\" class=\"uagb-toc-link__trigger\">iii. Grouping the reports<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/li><li class=\"uagb-toc__list\"><a href=\"#viewing-data\" class=\"uagb-toc-link__trigger\">Viewing data<\/a><li class=\"uagb-toc__list\"><a href=\"#validating-data\" class=\"uagb-toc-link__trigger\">Validating data<\/a><li class=\"uagb-toc__list\"><a href=\"#editing-data\" class=\"uagb-toc-link__trigger\">Editing data<\/a><li class=\"uagb-toc__list\"><a href=\"#deleting-data\" class=\"uagb-toc-link__trigger\">Deleting data<\/a><li class=\"uagb-toc__list\"><a href=\"#the-gallery-feature\" class=\"uagb-toc-link__trigger\">The gallery feature<\/a><li class=\"uagb-toc__list\"><a href=\"#the-map-feature\" class=\"uagb-toc-link__trigger\">The map feature<\/a><li class=\"uagb-toc__list\"><a href=\"#downloading-data\" class=\"uagb-toc-link__trigger\">Downloading data<\/a><\/ul><\/ul><\/ul><\/ol>\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\n\n\n<h2 class=\"wp-block-heading\" id=\"data-entry-summary-c993bc42-4750-46cb-8769-bd3e5283d857\">Data entry summary<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The summary section has: the project information, submissions dashboard, quick links, data, and team members.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-f3c01318 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/1a.Summary-1.png\" alt=\"\" class=\"uag-image-1985\" width=\"2652\" height=\"1434\" title=\"1a.Summary 1\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<h3 class=\"wp-block-heading\">i. Project information<\/h3>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\">The project information section has the project\u2019s description, status (whether deployed, in draft or archived), the number of questions, the project owner, who edited the form last, when the form was last edited, when it was last deployed, when the last submission was made, the sector in which the project belongs, and the country in which the project is implemented.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"ii-quick-links-ff12c8d5-f08e-464b-a10d-d804dadee694\">ii.&nbsp;Quick links<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">In this section, quick links are provided for collecting data, sharing the project, editing the form, and previewing the form.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-ab657881 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/1b.Summary-2.png\" alt=\"\" class=\"uag-image-1986\" width=\"2642\" height=\"1436\" title=\"1b.Summary 2\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"iii-submissions-dashboard-5b8b3183-c804-44d2-bf6c-00230c2438e7\">iii. Submissions dashboard<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The submissions dashboard shows the number of submissions received at different points in time: in the past 7 days, in the past 31 days, in the past 3 months, and in the past 12 months.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The submissions are provided in the form of a chart.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"iv-data-a8222ed0-9598-44a6-bf37-62c15a4f58bd\">iv. Data<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The data section provides various functions for data management, including a table showing the data, reports, gallery, downloads, and map functions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"v-team-members-ea6596a6-1bb7-45f2-895d-962b4fb5fa08\">v. Team members<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">This section shows all the team members of a project.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"kobo-toolbox-reporting-feature-402f540a-f8e3-44e0-8c45-a4db0276dbd6\">Kobo Toolbox reporting feature<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Kobo Toolbox has a reporting feature that displays descriptive reports of the data collected. There are two types of reports available in Kobo Toolbox: default reports and custom reports.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"i-default-reports-73429990-374e-4234-922a-8536e1e514bc\">&nbsp;i.&nbsp;Default reports<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The default report shows the reports for each question in the form.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-8fd9f257 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2a.Default-report.png\" alt=\"\" class=\"uag-image-1987\" width=\"2900\" height=\"1304\" title=\"2a.Default report\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">The reports will vary depending on the type of data.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Also read:<\/strong> <a href=\"https:\/\/resourcefulscholarshub.com\/data-types-and-levels-of-measurement-practical-examples\/\">Understanding Types of Data and Levels of Measurement (with Practical Examples)<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For categorical data, the reports will be vertical bar charts, with the table of data at the bottom showing the frequency and percentage for each category.<\/p>\n\n\n\t\t\t\t\t<div\n\t\t\t\t\t\tclass=\"wp-block-uagb-image-gallery uagb-block-19c60655     \"\n\t\t\t\t\t\tstyle=\"\"\n\t\t\t\t\t>\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery spectra-image-gallery__layout--grid spectra-image-gallery__layout--grid-col-2 spectra-image-gallery__layout--grid-col-tab-3 spectra-image-gallery__layout--grid-col-mob-2\">\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-wrapper\" data-spectra-gallery-image-id=\"1988\" tabindex=\"0\">\n\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media spectra-image-gallery__media--grid\">\n\t\t\t\t<picture>\n\t\t\t\t\t<source media=\"(min-width: 1024px)\" srcset=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2c.Default-report-categorical-data2.png\">\n\t\t\t\t\t<source media=\"(min-width: 768px)\" srcset=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2c.Default-report-categorical-data2.png\">\n\t\t\t\t\t<img decoding=\"async\" class=\"spectra-image-gallery__media-thumbnail spectra-image-gallery__media-thumbnail--grid\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2c.Default-report-categorical-data2-300x148.png\" alt=\"\" loading=\"lazy\" \/>\n\t\t\t\t<\/picture>\n\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-blurrer\"><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-caption-wrapper spectra-image-gallery__media-thumbnail-caption-wrapper--overlay\">\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-caption spectra-image-gallery__media-thumbnail-caption--overlay\">\n\t\t\t\t\tNo Caption\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-wrapper\" data-spectra-gallery-image-id=\"1989\" tabindex=\"0\">\n\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media spectra-image-gallery__media--grid\">\n\t\t\t\t<picture>\n\t\t\t\t\t<source media=\"(min-width: 1024px)\" srcset=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2b.Default-report-categorical-data1.png\">\n\t\t\t\t\t<source media=\"(min-width: 768px)\" srcset=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2b.Default-report-categorical-data1.png\">\n\t\t\t\t\t<img decoding=\"async\" class=\"spectra-image-gallery__media-thumbnail spectra-image-gallery__media-thumbnail--grid\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2b.Default-report-categorical-data1-300x149.png\" alt=\"\" loading=\"lazy\" \/>\n\t\t\t\t<\/picture>\n\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-blurrer\"><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-caption-wrapper spectra-image-gallery__media-thumbnail-caption-wrapper--overlay\">\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-caption spectra-image-gallery__media-thumbnail-caption--overlay\">\n\t\t\t\t\tNo Caption\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\n\n\n<p class=\"wp-block-paragraph\">For continuous data, the reports will be descriptive statistics in the form of a table showing the mean, median, mode, and standard deviation.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-8926e549 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2d.Default-report-continuous-data1.png\" alt=\"\" class=\"uag-image-1990\" width=\"2908\" height=\"720\" title=\"2d.Default report continuous data1\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">For open-ended questions, the responses will be displayed in a table with each unique response presented in a row together with its frequency and percentage.<\/p>\n\n\n\t\t\t\t\t<div\n\t\t\t\t\t\tclass=\"wp-block-uagb-image-gallery uagb-block-3c45158d     \"\n\t\t\t\t\t\tstyle=\"\"\n\t\t\t\t\t>\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery spectra-image-gallery__layout--grid spectra-image-gallery__layout--grid-col-2 spectra-image-gallery__layout--grid-col-tab-3 spectra-image-gallery__layout--grid-col-mob-2\">\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-wrapper\" data-spectra-gallery-image-id=\"1991\" tabindex=\"0\">\n\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media spectra-image-gallery__media--grid\">\n\t\t\t\t<picture>\n\t\t\t\t\t<source media=\"(min-width: 1024px)\" srcset=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2e.Default-report-open-ended-data1.png\">\n\t\t\t\t\t<source media=\"(min-width: 768px)\" srcset=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2e.Default-report-open-ended-data1.png\">\n\t\t\t\t\t<img decoding=\"async\" class=\"spectra-image-gallery__media-thumbnail spectra-image-gallery__media-thumbnail--grid\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2e.Default-report-open-ended-data1-300x149.png\" alt=\"\" loading=\"lazy\" \/>\n\t\t\t\t<\/picture>\n\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-blurrer\"><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-caption-wrapper spectra-image-gallery__media-thumbnail-caption-wrapper--overlay\">\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-caption spectra-image-gallery__media-thumbnail-caption--overlay\">\n\t\t\t\t\tNo Caption\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-wrapper\" data-spectra-gallery-image-id=\"1992\" tabindex=\"0\">\n\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media spectra-image-gallery__media--grid\">\n\t\t\t\t<picture>\n\t\t\t\t\t<source media=\"(min-width: 1024px)\" srcset=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2f.Default-report-open-ended-data2.png\">\n\t\t\t\t\t<source media=\"(min-width: 768px)\" srcset=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2f.Default-report-open-ended-data2.png\">\n\t\t\t\t\t<img decoding=\"async\" class=\"spectra-image-gallery__media-thumbnail spectra-image-gallery__media-thumbnail--grid\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/2f.Default-report-open-ended-data2-300x149.png\" alt=\"\" loading=\"lazy\" \/>\n\t\t\t\t<\/picture>\n\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-blurrer\"><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-caption-wrapper spectra-image-gallery__media-thumbnail-caption-wrapper--overlay\">\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"spectra-image-gallery__media-thumbnail-caption spectra-image-gallery__media-thumbnail-caption--overlay\">\n\t\t\t\t\tNo Caption\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\n\n\n<h3 class=\"wp-block-heading\" id=\"ii-custom-reports-edaa9576-531c-46bb-be56-20a1b056ba91\">ii.&nbsp;Custom reports<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Custom reports show the reports of the questions selected by the user. Hence, a user can specify the questions they would like to display in the reports.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the example below, only the demographic and mHealth experience-related questions have been selected, hence the report only shows charts and statistics for the demographic and mHealth experience questions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To create a custom report, click on the + sign next to the default report button. It will appear as \u201ccreate new report.\u201d<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-3e8b5f85 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/3a.Custom-report.png\" alt=\"\" class=\"uag-image-1993\" width=\"2896\" height=\"1426\" title=\"3a.Custom report\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Next, in the custom report dialogue box that opens, type the name of the custom report, then select the questions you would like to be included in the report. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Lastly, click save at the bottom of the dialogue box.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-6633a294 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/3b.Custom-report-1.png\" alt=\"\" class=\"uag-image-1994\" width=\"2902\" height=\"1422\" title=\"3b.Custom report 1\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">The custom report will be displayed, showing the name of the report and the report for each of the questions selected.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-5155d8b9 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/3c.Custom-report-2.png\" alt=\"\" class=\"uag-image-1995\" width=\"2894\" height=\"1418\" title=\"3c.Custom report 2\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"configuring-reports-2c27b76b-14e2-4035-a666-7178ae8fb910\">Configuring reports<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can choose how you would like your reports to appear by using the \u201cconfigure report style\u201d option.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-4e305b3d wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/4a.Configure-report-style1.png\" alt=\"\" class=\"uag-image-1996\" width=\"2900\" height=\"1430\" title=\"4a.Configure report style1\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">There are three ways of configuring report styles:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"i-changing-the-chart-type-9090b3e9-2811-43ba-832c-5d311d41018e\">&nbsp;i.&nbsp;Changing the chart type<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The default chart is the vertical bar chart. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, Kobo Toolbox provides other types of charts that can be used in the reports. These include horizontal bar charts, line, pie, area, donut, polar area, and radar charts.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-0392566c wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/4b.Chart-type-1.png\" alt=\"\" class=\"uag-image-2023\" width=\"2904\" height=\"1428\" title=\"4b.Chart type\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"-ii-changing-the-colours-of-the-reports-c42b33a4-3bc5-400c-96d0-4a62b0d5c9b2\"> ii.&nbsp;Changing the colours of the reports<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Kobo Toolbox provides 5 different colour palettes that can be used in the reports, including multi-colours and monochrome palettes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Simply select the palette that appeals to you, and the reports will be created in those colours.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-0afe5595 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/4c.Colours.png\" alt=\"\" class=\"uag-image-1998\" width=\"2904\" height=\"1430\" title=\"4c.Colours\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"iii-grouping-the-reports-16bf1733-9c26-4c4c-b235-d6a43ade4e3e\">iii. Grouping the reports<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">This feature is useful if you would like to create reports for different groups. For instance, reports for females vs. males, reports for different age groups, for different professional cadres, or for different locations (rural vs. urban)<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The <em>grouping by<\/em> variable must be a categorical variable and must be available in the form.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-b34eb8b9 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/4d.Group-by.png\" alt=\"\" class=\"uag-image-1999\" width=\"2898\" height=\"1442\" title=\"4d.Group by\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">In the example below, we grouped the default reports by the cadre of community health workers (community health assistants and community health promoters).<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-f05a60ba wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/4e.Group-by-cadre.png\" alt=\"\" class=\"uag-image-2000\" width=\"2896\" height=\"1418\" title=\"4e.Group by cadre\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">The reports on the sex of the respondents are presented, showing the male and female respondents by community health assistants and community health promoters.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-3ad446bf wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/4f.Group-by-cadre_sex.png\" alt=\"\" class=\"uag-image-2001\" width=\"1844\" height=\"1166\" title=\"4f.Group by cadre_sex\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Similarly, the reports on the education level of the respondents are presented, showing the education level for the community health assistants and the community health promoters separately.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-bb8e9791 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/4g.Group-by-cadre_educ.png\" alt=\"\" class=\"uag-image-2002\" width=\"1866\" height=\"1200\" title=\"4g.Group by cadre_educ\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"viewing-data-582ad140-d00b-4d48-bfb7-bcfebabd03bf\">Viewing data<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can view the data\/submissions received by using the <strong>Table<\/strong> feature.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-081c64ae wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/5a.Table_.png\" alt=\"\" class=\"uag-image-2003\" width=\"2900\" height=\"1438\" title=\"5a.Table\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">The rows in the table represent individual respondents, whereas the columns represent individual questions in a form. &nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"validating-data-a5bdcabf-0d8d-45f8-b4cf-f11672aec956\">Validating data<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can validate the data received. There are three options for validating data: a) not approved, b) approved, and c) on hold.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To validate data, go to the Table, then go to the submission you want to validate. Under the validation column, click on the drop-down arrow and select the option that is most suitable.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-28be77ec wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/5b.Data-validation.png\" alt=\"\" class=\"uag-image-2004\" width=\"2906\" height=\"1420\" title=\"5b.Data validation\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"editing-data-35f4db09-64ea-474b-b952-8d1cc3d59418\">Editing data<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Kobo Toolbox allows a project owner or other users with permission to edit data.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Editing data is an important data management process that helps to reduce errors and ensure that the data in the final file is of high quality and credible.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To edit data from the Table, go to the submission you want to edit, click on the edit icon next to the \u201ceye\u201d icon. That particular submission will be opened in a new tab.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-1ca016f9 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/5c.Edit-data.png\" alt=\"\" class=\"uag-image-2005\" width=\"2900\" height=\"1432\" title=\"5c.Edit data\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Edit the data as necessary, then click on the submit button at the bottom of the page. The form will now be updated reflecting the changes made.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-e44ab487 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/5d.Edit-data-submit.png\" alt=\"\" class=\"uag-image-2006\" width=\"840\" height=\"823\" title=\"5d.Edit data submit\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">You can also edit data by selecting the submission of interest, then clicking on the edit button at the top of the form. This will also open the form in a new tab which will allow you to edit the data.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-a83d8320 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/5e.Edit-data-option-2.png\" alt=\"\" class=\"uag-image-2007\" width=\"2862\" height=\"1418\" title=\"5e.Edit data option 2\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"deleting-data-756567dd-cf6c-45ba-a2a3-4fe212dc2b14\">Deleting data<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can delete data that is no longer needed. For instance, if you have submissions that were used to test the questionnaire, you can delete these submissions before the actual field work begins.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To delete data, select the submission you would like to delete, then click on the delete button at the top of the form.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-e22bc531 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/5f.Delete-data.png\" alt=\"\" class=\"uag-image-2008\" width=\"2864\" height=\"1418\" title=\"5f.Delete data\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">A warning will be displayed. Choose \u201cdelete selected\u201d. The data will be deleted permanently from your records.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-79d9dd15 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/5g.Delete-data-confirm.png\" alt=\"\" class=\"uag-image-2009\" width=\"2864\" height=\"1426\" title=\"5g.Delete data confirm\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"the-gallery-feature-a6d13f09-3fca-42ff-9b2a-c7c80a350072\">The gallery feature<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The gallery is where all the images and videos collected from forms are stored. &nbsp;<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-12284a76 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/6.Gallery.png\" alt=\"\" class=\"uag-image-2010\" width=\"2868\" height=\"1428\" title=\"6.Gallery\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"the-map-feature-1eea9784-5218-45d1-8e80-28e6104f5b3c\">The map feature<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The map feature is used for forms that have location point questions.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-ae30c8d9 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/7.Map_.png\" alt=\"\" class=\"uag-image-2018\" width=\"924\" height=\"385\" title=\"7.Map\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"downloading-data-f73f9aaf-2fcc-4c46-b22b-9df04e471491\">Downloading data<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">After you have done all the changes you wanted to make on the data, you are now ready to download the data from Kobo Toolbox to use in a different program for analysis, e.g., Microsoft Excel, SPSS, Stata, NVivo etc.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To download data, click on the Downloads tab.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-567397cb wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/8a.Downloads.png\" alt=\"\" class=\"uag-image-2011\" width=\"2860\" height=\"1434\" title=\"8a.Downloads\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">From the downloads options, specify the <strong>export type<\/strong> you want. There are different export types provided in Kobo Toolbox: XLS, CSV, GeoJSON, SPSS Labels, GPS coordinates, XLS (legacy), and media attachments.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-ce05274c wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/8b.Export-type.png\" alt=\"\" class=\"uag-image-2012\" width=\"2838\" height=\"1436\" title=\"8b.Export type\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Next, specify the <strong>value and header format<\/strong> for your data.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-cf743a89 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/8c.Value-and-header-format.png\" alt=\"\" class=\"uag-image-2013\" width=\"2864\" height=\"1422\" title=\"8c.Value and header format\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">There are two types: a) Labels, and b) XML values and headers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Labels use text in the headers and in the responses as they appear in the form. On the other hand, XML values and headers use codes for the headers and responses.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As an example, a question asking, \u201cWhat is your age?\u201d will appear exactly as that if the value and header format selected is labels. On the other hand, the question will appear as \u201cage\u201d if the XML values and headers was selected.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-f252b96e wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/8c2.Examples.png\" alt=\"\" class=\"uag-image-2014\" width=\"1622\" height=\"1678\" title=\"8c2.Examples\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">You can also choose to apply any <strong>saved export setting<\/strong> to future exports.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-13ecee4c wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/8d.Saved-export-settings.png\" alt=\"\" class=\"uag-image-2015\" width=\"2868\" height=\"1430\" title=\"8d.Saved export settings\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Lastly, Kobo Toolbox keeps a record of all downloads at the bottom of the downloads page.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The record shows the export type, the date created, the language used, whether there are groups included, and multiple versions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For each export record, you can either download it or delete it.<\/p>\n\n\n\n<div class=\"wp-block-uagb-image uagb-block-7b3e3dcc wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" src=\"https:\/\/resourcefulscholarshub.com\/wp-content\/uploads\/2026\/01\/8e.Exports-records.png\" alt=\"\" class=\"uag-image-2016\" width=\"2862\" height=\"1424\" title=\"8e.Exports records\" loading=\"lazy\" role=\"img\" \/><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">In conclusion, Kobo Toolbox has powerful data management functions and features which allow a user to perform preliminary data analysis and make any required changes to the data before the data can be downloaded and used in a different program.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Related posts<\/strong><\/p>\n\n\n<ul class=\"wp-block-latest-posts__list wp-block-latest-posts is-layout-flow wp-block-latest-posts-is-layout-flow\"><li><a class=\"wp-block-latest-posts__post-title\" href=\"https:\/\/resourcefulscholarshub.com\/?p=2204\">Ethical Use of Generative AI in PhD Research: A Practical Guide for Students<\/a><\/li>\n<li><a class=\"wp-block-latest-posts__post-title\" href=\"https:\/\/resourcefulscholarshub.com\/?p=2102\">Stata Tutorial #3: Data Exploration in Stata<\/a><\/li>\n<li><a class=\"wp-block-latest-posts__post-title\" href=\"https:\/\/resourcefulscholarshub.com\/?p=2068\">Stata Tutorial #2: Data Entry in Stata<\/a><\/li>\n<li><a class=\"wp-block-latest-posts__post-title\" href=\"https:\/\/resourcefulscholarshub.com\/?p=2025\">Stata Tutorial #1: Introduction to Stata<\/a><\/li>\n<li><a class=\"wp-block-latest-posts__post-title\" href=\"https:\/\/resourcefulscholarshub.com\/?p=1984\">Kobo Toolbox Tutorial #9: Data Management in Kobo Toolbox<\/a><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>After you are done collecting data in Kobo Toolbox, you can perform some preliminary data management in Kobo Toolbox before 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